Files, documents, chat, and the single sign-on underneath them. One directory, one place to revoke an account.
Nextcloud
Files, calendars and shared documents for the whole organisation, on storage you can point at in a room you control.
Replaces Google Drive, Dropbox, SharePoint
Collabora Online
In-browser editing of Word, Excel and PowerPoint files beside Nextcloud, on your own hardware or in the Pilae region you choose, so no document passes through someone else's cloud.
Replaces Microsoft 365 for the web, Google Docs
Mattermost
Team chat, channels and calls on a server in the country you choose, with the message history stored in your own database.
Replaces Slack, Microsoft Teams
Jitsi Meet
Video meetings people join from a link in the browser, run in Switzerland, the EU or your own datacentre so the servers that route the calls stay in the jurisdiction you picked.
Replaces Zoom, Microsoft Teams meetings, Google Meet
Element
Encrypted team messaging on the Matrix protocol: the Element apps on a Synapse homeserver you own, run in Switzerland, the EU or your own datacentre.
Replaces Microsoft Teams chat, Slack, WhatsApp
Outline
A fast, well-structured team wiki and knowledge base, on a server you choose, signed in through your own identity provider.
Replaces Notion, Confluence
BookStack
An MIT-licensed wiki of shelves, books, chapters and pages for documentation and runbooks, run in Switzerland, the EU or your own datacentre with sign-in from your directory.
Replaces Confluence, SharePoint wikis
Keycloak
Single sign-on for everything else you run, with your own directory as the source of truth and no per-seat bill between you and it.
Replaces Okta, Microsoft Entra ID
Vaultwarden
A password manager for the whole organisation, compatible with the Bitwarden apps, on a server you choose and with vaults only your people can decrypt.
Replaces 1Password, LastPass
Passbolt
A team password manager built on OpenPGP, where every shared credential is encrypted for each person who may read it, run in Switzerland, the EU or your own datacentre.
Replaces 1Password Business, LastPass, Keeper
Stirling PDF
PDF merging, splitting, conversion, OCR, redaction and signing in the browser, run in Switzerland, the EU or your own datacentre instead of on a public PDF website.
Replaces Adobe Acrobat online, iLovePDF, Smallpdf
Choosing among the collaboration and identity apps
This is the group that replaces an office suite, and it works best assembled rather than picked one tool at a time. Nextcloud holds files, calendars and contacts, with Collabora Online editing documents in the browser. Mattermost and Element carry team chat: Element when you need to talk to other organisations over Matrix, Mattermost when the team lives in channels and integrations. Jitsi Meet handles video calls. Outline and BookStack hold what the team has written down, Outline for teams used to Notion, BookStack for structured manuals. Vaultwarden works with the Bitwarden apps people may already know, Passbolt encrypts every shared credential for each person allowed to read it, and Stirling PDF edits and redacts PDFs without uploading them to a public website.
Keycloak sits under all of them. Deploy it first and connect it to your directory, and every other app in the group gets single sign-on, MFA and one place to revoke an account when someone leaves.
For a whole workplace rather than one tool, see the sovereign workplace; for the identity work on its own, SSO and identity.
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