Private AI and IT for sports federations and governing bodies in Lausanne

Private AI, member and athlete records, and event operations on your own servers or on dedicated machines in Switzerland, operated by a Lausanne company.

Talk to our team Book a 30-minute briefing

Deployment: Your servers, Pilae Cloud in Switzerland, or hybrid
Operator: Pilae SA, Rue de Bourg 27, Lausanne
Private AI: Open models on your machines, prompts stay there
Event peaks: Capacity planned with you ahead of each competition

Built for the way a federation works

A federation holds records on athletes, officials and national members, runs competitions on several continents, and answers to a board, its member associations and the public. Its IT has to handle all three without leaking any of them.

Private AI for staff

Draft rules, translate circulars and summarise reports with open models on your own hardware. No document goes to a public AI service.

Member and athlete records

Registrations, licences and officials on a database you own, with access rights per department and per national federation.

Event workflows, automated

Entries, accreditation requests, results and invoices move between systems through n8n workflows running on your machines.

Capacity for competition weeks

We size machines for the entry deadline and the event itself, then scale back when the season quietens.

Closed to the internet

Apps answer only on a private mesh network. Staff on the road reach them through one hardened gate on port 443.

Every change on record

The Pilae Agent plans each update, waits for your approval and records the run. Your governance team can export the log.

IT for the Olympic capital

Lausanne is home to the International Olympic Committee and to many international sports federations and governing bodies. Pilae is a Lausanne company. We run the open-source and source-available apps a federation relies on, on your own servers or on dedicated machines in Switzerland, and we are a short walk away when something needs a conversation rather than a ticket.

Private AI for federation staff

Staff want AI for drafting, translation and summaries. The documents they would paste in, such as rule changes, disciplinary files and board papers, are the ones that must stay inside. We run private AI with open models on your hardware and Open WebUI or LibreChat as the interface.

Member data you own

Registrations, licences, officials and national member records sit in a database you control, such as NocoDB on Postgres, with access per department and per member federation through Keycloak. The nLPD page explains how we handle personal data as your processor.

Event operations without the SaaS sprawl

Entries, accreditation, results and invoices usually travel through a dozen SaaS tools. n8n workflows on your machines connect them, or replace them, so the data from each competition stays with you. The automation page shows what that looks like.

Talk to us

How we start with a federation

Briefing in Lausanne
We meet your IT, legal and operations teams, map your apps and data, and mark the competition calendar.
Placement decision
Together we decide what runs on your servers, what runs in Switzerland and what stays where it is.
Fixed-price onboarding
We install the apps, connect Keycloak or Entra ID and migrate data off the SaaS tools you are leaving, outside your event weeks.
Managed operations
Changes are planned around your calendar. Monitoring alerts reach Pilae engineers around the clock, including during competitions.

What your contract includes

Data location: Named per app: your servers, Switzerland, or an EU region you choose.
Event calendar: Change freezes around the competitions you list. Only security fixes you approve run inside them.
Availability: 99.9% monthly availability commitment with service credits, in every plan.
Backups: Daily, encrypted and offsite in the country you choose, with a restore test every month recorded in the console.
Exit: A full export of data and configuration in open formats, and help moving to another operator.

The apps behind it

Open WebUI

A chat interface over models you host, so prompts and the documents people paste into them never leave your network.

Replaces ChatGPT Team, Microsoft Copilot

LibreChat

One chat interface over every model your organisation allows, local or hosted, with the keys, the history and the choice of provider held on your side.

Replaces ChatGPT Team, Poe

n8n

Workflow automation your own team writes, running next to the systems it talks to instead of reaching them across the internet.

Replaces Zapier, Make

NocoDB

A spreadsheet interface over a real database, so a department can build the tool it needs without anyone provisioning a new system.

Replaces Airtable

Nextcloud

Files, calendars and shared documents for the whole organisation, on storage you can point at in a room you control.

Replaces Google Drive, Dropbox, SharePoint

Keycloak

Single sign-on for everything else you run, with your own directory as the source of truth and no per-seat bill between you and it.

Replaces Okta, Microsoft Entra ID

Questions

Can staff use AI on confidential federation documents?

Yes. Open WebUI or LibreChat runs on your machines with open models hosted there. Draft regulations, disciplinary files and board papers stay inside your environment, and no prompt goes to a public AI service.

How do you handle athlete health and anti-doping information?

Under the Swiss nLPD, health data is sensitive personal data and needs stricter handling. We keep it in the apps and locations you name, restrict access to the roles you define, and record every administrative access. Pilae acts as your processor under a data processing agreement.

What happens to our systems during a major competition?

We agree a change freeze for the event weeks you list, size capacity ahead of entry deadlines and competition days, and keep monitoring running around the clock. Around-the-clock incident response is part of the Enterprise plan.

Can national member federations use the same tools?

Yes. Keycloak gives each member federation its own accounts and roles, so they reach the forms, files and data meant for them and nothing else.

Solutions

Meet us in Lausanne.

Thirty minutes with an engineer, at your offices or ours on Rue de Bourg. We come back with a placement proposal for each of your apps.